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Head Office : 66, Rajaji Salai

Chennai  -  600 001

 

 

NOTICE

 

NOTICE is hereby given that the First Annual General Meeting of the Shareholders of Indian Bank will be held on Wednesday, the 27th June 2007 at 11.00 a.m. at IMAGE, MRC Nagar, Raja Annamalaipuram, Chennai - 600 028 to transact the following business:

 

  1. To discuss, approve and adopt the Balance Sheet of the Bank as at March 31, 2007 and the Profit and Loss Account for the year ended on that date, the Report of the Board of Directors on the working and activities of the Bank for the period covered by the Accounts and the Auditors’ Report on the Balance Sheet and Accounts.

 

  1. To declare dividends for the year ended March 31, 2007.

 

 

Place  :  Chennai

Date   :   May 31, 2007                                                                                                                                                     ( K. C. Chakrabarty )

                                                                                                                                                                                   Chairman & Managing Director

 

NOTES:

 

1.  APPOINTMENT OF PROXY:

 

A SHAREHOLDER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF / HERSELF AND SUCH PROXY NEED NOT BE A SHAREHOLDER OF THE BANK.    The Proxy Form, in order to be effective, must be received at the Head Office of the Bank not less than four days before the date of the Annual General Meeting i.e. before the closing hours of the Bank on Friday, the 22nd June 2007.

 



2.  APPOINTMENT OF AN AUTHORIZED REPRESENTATIVE:

 

No person shall be entitled to attend or vote at the Annual General Meeting as the duly authorized representative of any body corporate which is a shareholder of the Bank, unless a copy of the resolution appointing him / her as a duly authorized representative, certified to be a true copy by the Chairman of the meeting at which it was passed, has been deposited at the Head Office of the Bank with the Company Secretary, Indian Bank, Investor Services Cell, Krest Building, Old No. 26 / 27, New No.2, Jahangir Street, Chennai – 600 001, not less than four days before the date of the Annual General Meeting i.e. on or before the closing hours of the Bank on Friday, the 22nd June 2007.

3.  ATTENDANCE SLIP-CUM-ENTRY PASS:

 

For the convenience of the shareholders, Attendance Slip-cum-Entry Pass is annexed to this Notice.    Shareholders / Proxy holders / Authorized representatives are requested to affix their signatures at the space provided therein and surrender the Attendance Slip-cum-Entry Pass at the venue. Proxy / Authorized Representative of a shareholder should state on the Attendance Slip-cum-Entry Pass as “Proxy” or “Authorized Representative” as the case may be.

 

 


4.  BOOK CLOSURE:

 

The Register of Shareholders and Share Transfer Register of the Bank will remain closed from Tuesday, the 19th June 2007 to Wednesday, the 27th June 2007 (both days inclusive) for the purpose of Annual General Meeting and for ascertaining the entitlement of shareholders for payment of dividend.

 

5.  PAYMENT OF DIVIDEND:

 

Payment of dividend to shareholders as approved by the shareholders shall be paid to those shareholders whose names appear on the Register of Shareholders of the Bank as on Monday, the 18th June 2007 and in respect of shareholders holding their shares in dematerialized form as per the list provided to the Bank by the Depositories as on Monday, the 18th June 2007 and the dividend warrants shall be mailed / credited within 30 days from the date of Annual General Meeting.

 

6.  TRANSFERS:

 

Share certificates along with transfer deeds should be forwarded to the Registrar and Transfer Agent at the address given in Para 8 below for the transfer of shares of the Bank.

 

7.  ELECTRONIC CLEARING SERVICE FACILITY (ECS):

 

As regards payment of dividend, the Bank provides ECS facility to the shareholders of the Bank, having their bank accounts in specified cities.    Shareholders holding their shares in physical form, who wish to avail ECS facility may authorize the Bank with their ECS mandate in the prescribed form annexed to the Notice.    The request for payment of dividend through ECS for the year 2006-07 should be lodged with Registrar & Transfer Agent of the Bank viz., M/s Cameo Corporate Services Limited at the address given in Para 8 below on or before Friday, the 22nd June 2007.


 

 

8.  CHANGE OF ADDRESS:

 

Shareholders holding shares in physical form are requested to intimate changes, if any, in their registered address, to the Registrar and Share Transfer Agent of the Bank at the following address:

 

M/s Cameo Corporate Services Limited (Unit  :  Indian Bank),

Subramanian Building,

No. 1, Club House Road,

Chennai - 600 002.

 

Shareholders holding shares in dematerialized form are requested to intimate changes, if any, in their registered address and ECS mandate details only to their Depository Participant(s).

 

9.  REQUEST TO SHAREHOLDERS

 

a)     Shareholders / Proxy holders / Authorized Representatives are requested to bring their copies of Annual Report to the Meeting.    Please note that copies of the Annual Report will not be distributed at the venue of the Annual General Meeting.

 

b)     Shareholders may kindly note that no gifts/coupons will be distributed at the venue of the meeting.

 

10.  Shareholders who wish to seek any information on the accounts are kindly requested to write to the Investor Services Cell of the Bank at its Head Office, which should reach the Bank atleast one week before the date of the Annual General Meeting so as to enable the Management to keep the information ready.    Shareholders may note that information / clarification shall be provided only at the Annual General Meeting.