TENDER DOCUMENT
FOR
INTERIOR, FURNISHING
& ELECTRICAL WORK
AT
ISSUED BY
CIRCLE
OFFICE
UGF, WORLD TRADE CENTRE
TEL. NO. 23412340, 23413461
GRAND SUMMARY
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SL.NO. SUBHEAD AMOUNT (Rs.)
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1.0
PARTITION WORK : Rs.
2.0
DOORS / WINDOWS : Rs.
3.0
WORKING COUNTER : Rs.
4.0
STORAGE : Rs.
5.0
MISCELLANEOUS WORK : Rs.
6.0
TABLE : Rs.
7.0
ELECTRICAL : Rs.
8.0
AIR CONDITIONING WORK : Rs.
==================== TOTAL : Rs.
====================
(RUPEES__________________________________________________________________
____________________________________________________________________Only
)
SIGNATURE OF CONTRACTOR
11SECTION – I
INVITATION TO TENDERS
1.0 Sealed tenders on item rate bases are
invited in the prescribed form by the Chief
Manager, Indian Bank, for
Interior & Furnishing work at ASHTA, Madhya Pradesh.
_________________________________________________________________________________
Tender No. Name of Work Earnest Money Time
of Completion
_________________________________________________________________________________
BA / IB Interior Furnishing
& 15,000 /- in
the 40 Days
Elect.
work at ASHTA, form of DD
Madhya Pradesh.
1.1
The work as detailed in this tender shall be executed and completed in
all respect with in a period of 40 Days from the date of written order
to commence the work in accordance with the tender documents, Instruction to
tenderers, Technical specification, Schedule of Quantities, Condition of
contract, Schedules and drawings, to the satisfaction of Architect / Employer.
1.2
The Tenderer(s) are required to
deposit Rs. 15, 000/- as Earnest Money along with the tender document in the
form of crossed Demand Draft only payable at New Delhi in favour of Chief
Manager, Indian Bank, New Delhi.
The Earnest Money will be refunded without any interest to the
unsuccessful tenderers after a decision is taken regarding award of contract.
1.3
Tenders, filled in the prescribed form in sealed covers and super
scribed with the name of work, Tender No. BA / IB must be submitted to the Chief Manager, Indian Bank,
Circle Office, Upper Ground Floor,
1.4
Tender documents can be obtained on working day from the Circle Office,
Upper Ground Floor,
1.5 Rate must be quoted for
complete work at site inclusive of all costs, taxes and charges, etc. All taxes
and duties including sales Tax or works contract, E.S.I. charges etc. as
applicable at M.P, central or state
sales Tax, octroi, Royalties etc. on works and materials required for use in
the execution of this project shall be entirely borne and payable by the
contractor and the Employer will not entertain any claim whatsoever in this
respect.
1.6 The tenders shall remain
valid for acceptance by the Employer, for a period of 3 month from the date of
opening of tender.
1.7 Total Security Deposit shall
comprise of :
a)
Earnest Money Deposit
b)
Initial Security Deposit
c)
Retention Money
1.8
Initial Security Deposit
1.8.1
The amount of Initial Security Deposit shall be 3% of the accepted
value including earnest money. Initial Security Deposit shall be refunded
without any interest to the contractor after the issue of certificate of
virtual completion.
1.8.2
The balance amount of Initial Security Deposit is to be paid by the
contractor to the Employer within 14 (Fourteen) days of intimation to him or
the acceptance of the tender in the form of Demand Draft.
1.9
Retention Money
1.9.1
The retention percentage (i.e. deduction from interim bill) shall be 8%
of the gross value of each interim bill.
1.9.2
The maximum amount of retention money shall be the balance amount of the
total security deposit.
1.9.3
50% of the retention amount is refunded to the contractor subject to
the following: -
(1)
Issue of virtual completion certificate by the Architect / Premises
department.
(2)
Contractor should remove his material, equipments, labour force,
temporary sheds / stores etc. from the site.
The remaining 50% of the retention money may be refunded 14 (Fourteen) days after the end of defects liability period provided he has satisfactorily carried out all the work and attended to all defects in accordance with the conditions of the contract .
1.11. Earnest money of the successful tender will be liable to be forfeited in the event of refusal or delay on his part in deposit initial security deposit and signing the agreement within 7 (seven) days , of the issue of letter of award of the work.
1.12. Tender documents duly filled and signed by the tenderer shall be submitted for the work.
1.13. The Indian Bank and their approved architect, do not bind itself to accept the lowest or any tender, or to assign any reason thereof and also reserves the right of accepting the whole or part of the tender and the tender shall in such an event be bound to perform the contract at the same rates quoted in the tender for the various items of the work.
1.14. Canvassing in any form in connection with the tender is strictly prohibited and the tenders submitted by the contractors who resort to canvassing from shall be liable for rejection .
1.15. The tendering firms , in case the tender is a partnership firms , shall submit the tender signed by all the partners . In the event of absence of any partner , it must be signed on his behalf by a person holding power of attorney authorizing him to do so and such power of attorney be attached along with the tender .
APENDIX SHOWING
IMPORTANT SCHEDULES
1. SIGNING THE
AGREEMENT : Within 3rd Days of the issue of
letter of intend / order .
2. DATE OF
COMMENCEMENT OF WORK : Within 3rd Days of issue of
letter of intend / order or the day on which the contractor is given the site
whichever is latter .
3. PERIOD OF
COMPLECTION : 40 days
from the tender date of commencement of work .
4. LIQUIDATED
DAMAGES : 1% of contract amount per week of delay
subject to the max. of 10% of the accepted contracted sum .
5. PERIOD AND VALUE OF RUNNING / ON
ACCOUNT BILL . : 75% of amount within 7th days
after date of receipt of architect certificate and balance within 21days.
6. INITIAL
SECURITY DEPOSIT : 3% of the accepted value of the Tender
including of the Earnest Money .
7. REFUND OF INITIAL SECURITY
DEPOSIT AND RETENTION MONEY : (a) INITIAL SECURITY DEPOSIT
To
be released with 14 days after the issue of certificate of virtual completion.
: (b) RETENTION
MONEY
As
clause 1.9.3
8. TOTAL SECURITY DEPOSIT : As per clause No. 1.7
9. INCOME TAX DEDUCTION : As prevailing rate from each bill .
10. DEFECTS LIABLITY PERIOD : 12Months after completion of work.
11. PERIOD OF FINAL MEASUREMENT : 2 Weeks after virtual completion of work .
SECTION – 2
INSTRUCTION TO
TENDERERS .
INSTRUCTION TO TENDERERS .
2.1
The tenderer shall examine carefully all the tender documents
consisting of –
-
Invitation to Tenderers.
-
Instruction to Tenderers.
-
Form of Agreement.
-
General Conditions of Contract.
-
Schedule of Quantities.
These shall form part of the Agreement.
The tender is advised to visit and inspect the site at his
on cost and responsibility and to secure all necessary information which may be
required for completing the tender. Ignorance of site conditions cant be an
excuse for non- performance of the contract. All costs, charges and expenses
that may be incurred by the tenderer in connections with the preparation of his
tender shall bear by him and the employer / architect does not accept any
liability whatsoever in this regard.
2.2 Time is the essence of the contract and the tenderers are
required to complete the work in all respect within the stipulated time of
completion and handover the same, complete in all respects to the satisfaction
of the architect.
2.3 The tender should contain not only the rates but also the value
of each item of work entered in the prescribed column of the B.O.Q. and all the
item should be totaled up in order to show the aggregate value of the entire
tender. The rates quoted by the tenderers should be expressed accurately both
in words and figures so that there is no discrepancy. All corrections in the
tender shall be duly attested by initials of the tenderer, corrections, if not
attested may entail rejection of tender. The rates quoted by the tenderers in
word in item rate tender will be the basis (and not the amounts in case of
discrepancies) in finalising the tender.
2.4 It shall be clearly under stood that the rates quoted in the
tender are to be, for complete work at site, as per instructions to Tenderers,
conditions of contract, specifications and drawings, addenda referred to
therein and also for all such works as are necessary for the proper completion
of the contract, although specifications thereof may not have been made in the
specifications or drawings or tender documents. The rates shall be firm and
shall not be subject to cost escalation on account of labour, material and
labour conditions or any other reason whatsoever.
2.5
The tenderers shall used only the form issued with this tender to fill
up the rates.
2.6
Every page of the tender shall be signed on the left hand side bottom
corner and any tender not so complied with is liable to be treated as defective
& liable to be rejected.
2.7
In the event of a tender being a selected for acceptance. The Indian
Bank will inform the tenderer for the specification and other documents for the
acceptance with tender. The successful tenderer shall also deposit the
required amount of the security money within the prescribed time and if the
tenderer fails to deposit the required amount of the security money within the prescribed period, Indian
Bank may reject the tender.
2.8
The successful tenderer will be notified about the acceptance of his
tender by the Employer and he will have
to deposit balance amount initial security and executed agreement within 7 (Seven) days thereof, failing which his
tender would be liable to rejection with forfeiture of the Earnest Money.
2.9
The tender shall fill up the complete form of article of agreement
before submission of tender. Failure to comply may entail rejection of the
tender.
2.10 The contractor will be
governed by the Indian contract act, Indian sale of good act and all other
relevant laws. All payments due to the contractor under the contract will be
made in Indian rupee currency.
2.11 The rate quoted shall be for
complete work at site and should be inclusive of incidentals necessary for
carrying out the work. The rates shall be inclusive of sales tax if applicable
at M.P. for work contract, central or state sales tax, octroi duty, royalty,
ESI or any other tax or duty levied by any government or public bodies. The
rate shall be firm and shall not be subject to cost escalation of labour,
material and exchange variations, labour conditions and other conditions
whatsoever.
2.12 A schedule of approximate
quantities for various items accompanies this tender. It shall be clearly
understood that neither the architect nor the employer will accept any
responsibility for the correctness or completeness of this schedule in respect
of item and quantities and this schedule is liable to alternations by omission,
deduction or addition at the discretion of the employer in consultation with
the architect without violating the items of the contract.
2.13 The contractor must produce
latest income tax clearance certificate along with this tender.
2.14 Form of ‘Tender of works’
contained in section –3 shall be completed along with submission of tender. In
case of failure to do so the tender is liable to rejection.
2.15 The employer does not bind
itself to accept the lowest or any tender or to assign any reason thereof and
also reserves the right of accepting the whole or part of the tender. The part
acceptance will not violate the terms and conditions of the contract and will
execute the work at the specified rates without any extra charges or
compensation.
2.16 Income tax deductions will
be made as per the prevailing rates from the contractor’s on account bills.
2.17 No mobilisation advance or
secured advance is to be allowed to the contractor.
2.18 Power and water connection
if required is to be arranged by the contractor.
SECTION - 3
___________________________________________________________________________________
FORWARDING LETTER
___________________________________________________________________________________________
FROM: __________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
To: __________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Ref.: __________________________________________________________
Dear